Tag Archives: Systems

Infostructure

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Problem numero uno for companies of any size: communication. Far more important than expensive tech IT, companies need to optimize precedents for the exchange of ideas and information between employees and the outside world. Far too often, people who need access to information fall out of the loop. This negligence results in stress, delays, and broken product.

It’s worth time and money to sort out and establish systems for internal communication: who talks to who, where ideas go, who listens to what, who ignores what, where certain types of exchanges occur, when certain types of exchanges occur, and how it all flows together. Create small rules that guide efficient exchange. Paste them around the office and fall into a company-wide routine.

With enough strategy and planning, all employees will know everything they need to know and be on the same page all the time. Utopian? Not at all. All it takes is a little thought and organization.

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The Time Management Paradox

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Spending your time wisely and time management are two completely different things. All of us want to make the best use of our time. Some people are better at it than others and do so naturally. Spending time wisely can be an intuitive art. But without some system for tracking or assessment, intuitive time spenders really have no idea whether or not they are optimizing their time in the best way possible.

Time management helps time spenders keep track of their time utility. By creating sorting and tracking systems, you can get a really strong insight into the way you live your life.

The ironic paradox? It takes time to manage your time. Setting up spreadsheets, data input, note-taking, categorization, calendars, chronicles, time-sheets, reading, reports, etc. Depending on how accurate you want to be, you might even waste time while “managing your time.” I am guilty of this. I know many people who are.

It will take passive tools – perhaps in our phones, browsers, and cars – to help us better-understand our lives without wasting precious time.