I am astonished by people who archive nothing and let their inboxes run wild. How can you keep track of anything? Crazy people. Over the years, I’ve developed a fairly focused behavior of keeping only active task emails in my inbox. If I’ve taken care of it (or if someone else already did), the email gets filtered and archived away. If it doesn’t deserve to go away yet (e.g. the task is not complete), it sits there…haunting me. That alone inspires me to get the work done.
The behavior takes disciple. I have an email or two in my personal inbox that are two or three years old. Because they are not complete, I cannot archive them away (Charlie, I’m sorry I haven’t finished editing that scene yet for your reel. I promise I’ll get to it!!). This system helps me honor everyone who emails me directly, lets nothing slip through the cracks and gets everything done. Want to find your way onto my to-do list? Email me. I can’t promise you that I’ll get to it immediately – but I can promise you I’ll get to it. It may haunt me and I’ll hate you for it, but I’ll get to it.
I can think of few things more unfulfilling and overwhelming than leaving an incomplete pile of work on your desk at the end of the week. You feel like you don’t deserve the weekend. But you do. That work will keep coming and coming. Sometimes you just need to let go.
I’ve found that it’s better to draw the line in the sand on your to-do list first thing every morning. Realistically outline and prioritize the tasks you think you can complete in one day and set the rest aside. Do not let the other tasks bother you. Fold them up and hide them – whatever it takes to focus and feel like you accomplished the list you’ve reasonably committed to.
I’ve turned into a sticky note junkie. I’ve found that the size of a sticky note keeps your list focused, finite and reasonable. I try not to commit to more than one sticky note per day. Nothing feels better than to crumple complete notes and throw them away at the end of the day. You should try it sometime.
It happens. Deal with it. Schedule time to catch up, prioritize or cut your losses. Don’t complain, don’t freak out. Get ‘er done and move on.