Category Archives: Productivity

Ride the Inspiration Wave

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How often do you find inspiration? Once a day? Once a week? How often do you experience epiphanies, the moments in life when your heart swells and your mind races?

Inspiration is sacred and rare. Never let it go to waste. Act on it immediately. Do the work, get dirty. Procrastinate other things if you need to. Ride the wave until the wave breaks or until you are too tired to ride anymore. If you truly believe in what you discovered, other people will eventually understand.

A big wave is breaking in Santa Cruz, California.

Image via Wikipedia

Sincere Creation

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What’s the motivation behind your project? Capital gain? Attention? A greater noble effort? What do you have to prove? And to whom?

I know from my experiences in Hollywood that projects produced through a climate of unrestrained and unadulterated love for the material have a far better chance at sweeping audiences. With pure and simple love of filmmaking at the helm, a movie’s voice can be authentic, formalistic craft more cohesive, and overall execution more successful than, say, a franchise picture riddled by ambitions for ancillary market spin-offs and merchandising. Too many cooks in the kitchen, too many goals, and too many interests can shred a project into a million pieces.

How do you create great products? Simple. Make things because you love making things, not because you love the idea of making things.

Most people hear an idea and let their minds run wild. Before long, the fantasy overshadows the outstanding work that needs to be done. If you are busy thinking about the idea, rather than feeling or experiencing the idea, you’re on the wrong track.

Success will come when affection for your project is sincere.

Do not love your work. Love doing your work.

The Idea Storm

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We are our own worst enemies when it comes to inventing ideas. More than anyone else, we criticize and censor our own thoughts. We wave opportunities away at the first sight of obstacles – and never look back. Unacceptable. All great things come with challenges. We cannot rule out possibilities before staring them in the face long enough to determine their credibility.

Practice brainstorming. Sit down for a dedicated period of time. Challenge yourself to come up with a specific number of ideas, preferably addressing a problem you want to solve. Set a timer and feel the pressure. Write every idea down. Do not judge them. Do not cross them out. Never read the list until the brainstorming session concludes. Free your mind from the type of critical thought that restricts creativity. Dream big and ignore consequences. You have nothing to lose and everything to gain. You will surprise yourself by your own creativity.

Sergeant Major Eats Sugar Cookies

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A handful of military leaders, notably in the United States Army, embrace a fairly standard five-paragraph memo to outline, strategize, and communicate unique action plans. I feel the following memo structure, identified by the acronym SMESC (or “Sergeant Major Eats Sugar Cookies”), will serve most civilian leaders well. I have every intention of practicing it into my business in the future:

  1. Situation: What is the problem?
  2. Mission: What is the principle task at hand and purpose behind it?
  3. Execution: What strategy are we going to use to accomplish the task?
  4. Support: What are the logistics? How many troops and resources will we need?
  5. Command: What other groups should be involved and how will they communicate?

Feed Your Team

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An army marches on its stomach. Food boosts morale, energizes the mind, and rewards your team. Food is more magical than money. I am convinced through my experience that feeding your team is one of the keys to success. I calculate catering and craft service into my film budgets before any other line item. Not only is your team happier on a full stomach, they tend to stick around the office and get more work done. The traditional hour lunch break sends everyone off into the world and away from each other, making it difficult to get back into the gear of tasks at hand.

Afraid that feeding your team may be too expensive? Think instead about the productivity costs associated with sending your team outside for an hour lunch break. It will take an individual between 10 and 20 minutes to reach a destination for lunch, between 20 and 35 to eat, 10 to 20 to return, and as much as 30 minutes to get motivated again. On average, the hour lunch break could cost you as much as one and a half man-hours per employee per day. For a ten-person team with $60,000 salaries each, that’s $430 a day – over $2,000 per week! You could more than cover the costs of a caterer for the same price.

Find a way to pay for it. Feeding your team may be an added expense unaccounted for in your overhead and payroll costs, but the work output benefits are tenfold. Yum.

Assume Procrastination

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In one way or another, everyone procrastinates. In college, I accepted my procrastination after a while and budgeted the final six hours before papers were due to write them. Deadlines won’t go away. So how can we optimize our lives and get more things done?

The first option is to impose earlier deadlines – quicker turnarounds. It makes sense: just get it done earlier. I see two problems with this, however. First, you (and those you impose earlier deadlines on) will call your own bluff. “I know it doesn’t need to be done until next week, so why is my deadline tomorrow?” Second, urgent new accelerated deadlines can interrupt the flow of other work you are making progress on. Constant bombardment of short-term work will push more important long-term projects to the backburner.

The second option is a bit more abstract: connect project milestones sequentially. Most human beings have trouble switching back and forth between projects, so why not line them up one after the other? Move on to the next task when the first is complete? Parents try to teach this at a young age: “Finish your homework first, then you can go play video games.” The benefit to this method lies in a recurring completion gratification. It feels good to get something done. It may start feeling good enough that it also feels good to start something new.

Line up your impending tasks on a to-do list, re-order them as you see fit (or most fulfilling), and let no one interrupt your conquest. Knock them out one by one. And find joy in beating the deadlines.

The Collaboration Engine

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Very few people can get anything done alone. Do not think for a second that you can get away with sitting in a room by yourself all day and end up building an empire. The odds are not great because you will lose inspiration and steam. It has nothing to do with what you are capable of. It has everything to do with keeping your dream fresh. If your dream sits inside of you and never escapes, it will get stale and die.

How do you keep your dream alive? Share and build it with others. Other people can act as bouncing boards. You send an idea out into the world, and it comes back to you in a different form. As an artist, it’s exciting because you can better-understand how others will react to your vision. As a businessman, it’s imperative to get outside feedback. More often than not, you are too close to your dream to see the flaws or incongruities. Find a friend and get outside of your head.

But getting feedback on your dream is not enough. You need to keep pumping the piston by passing the idea back and forth. Strong bouncing boards will shape your idea and make it stronger. Find a collaborator with whom you can pass ideas back and forth consistently. Find a collaborator who is accessible, trustworthy, and near the same wavelength. Try to avoid skipping a beat. Don’t drop the ball, or the idea may shatter.

Keep collaboration alive. It may very well be the key to achieving your dream.

Drive + Joy = Productivity

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Sure, hard work gets things done. It takes drive, inspiration, and commitment to fuel hard work. But hard work alone cannot generate continuous, sustainable results. It takes a magic ingredient and one far too many large corporations fail to mix into the recipe: joy. Employees need to be happy, and you need to be happy to succeed. If a job is a constant influx of hell and bad tempers, people will burn out and crash.

It is not the employee’s responsibility to find or build that joy. In fact, most workers are too afraid to have fun in the office – like children kicking a ball around indoors, they are afraid they’ll get in trouble. It is the responsibility of the boss and the managers to enable an environment of fun and happiness. Not scheduled, forced happiness like luncheons or copy-room birthday parties. I’m talking arbitrary, unrestrained fun. Random field trips, marshmallow fights, grill days, action figure theft, whatever.

We purchased nerf guns for the office. Random shootouts happen daily now. I see endorphins flowing and smiles forming again. You’ll never know when you’ll get four inches of cold styrofoam to the skull. And I’ve gotten more done on one war day this week than all of the truce days combined.

Shape a culture in your office that enables and promotes joy. You can measure the results.

Automate the Mundane

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Life’s too short to waste on boring tasks. In your own daily life, what mindless activities can you automate or delegate? Folding laundry, filing taxes, commuting? How can you optimize your routine to compress time and energy invested in these things? Is it worth money to have someone else do these things for you?

The first step to living a better life is to question the aspects you do not like. Spend time thinking about how your life could be without them. And then strategize. In an effort to live a rich life, we all should work together to waive the mundane.

Persistence

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Persistence does not take a break, does not take a nap, does not quit until the job is done.

Persistence is blogging every day for 150 days straight without a day off, even if you’re a little intoxicated and lack insightful wisdom once in a while. Sober or not, I am running 34,000 words strong with 11,481 unique visitors to date. And I am damn proud of it.

Persistence. Give it a shot. It’ll be good for you, I promise.